PAY BILL

Accounts Payable & Capital Credits Accountant

POSITION SPECIFICATION

  • JOB TITLE: Accounts Payable & Capital Credits Accountant
  • FLSA STATUS: This position is non-exempt under the provisions of the Fair Labor Standards Act in relation to wage and hour regulations
  • EDUCATION: High school diploma or equivalent is required. Associate degree in business administration, accounting or office administration preferred. Continuing education in computer applications such as word processing, spreadsheets and databases preferred.
  • EXPERIENCE: Three years of increasing office administration responsibility is required. Experience in the following areas preferred: accounts payable, accounting, customer service, or banking. Experience in related areas will be considered.
  • KNOWLEDGE: Must have a thorough working knowledge of administrative and general office practices. Knowledge of rural electrification and cooperative programs helpful.
  • ABILITIES AND SKILLS: Must be able to exercise discretion and use sound judgment in dealing with people and confidential information. Must have ability to express one’s self orally and in writing and to work with people. Must be able to compose correspondence and use basic information and data in developing reports. Must have familiarity with other basic management practices. Must have the ability to type with speed and accuracy sufficient to complete assigned duties. Must have proficiency in MS Office (specifically Excel) and experience with accounting software.
  • WORKING CONDITIONS: Work is generally performed in a climate controlled office. The noise level is low and the work area is not crowded Overtime may be required to complete duties as directed. Working outside the normal work environment will be required during major outages.
  • PHYSICAL/MENTAL REQUIREMENTS: Sedentary work minimal physical exertion, frequent sitting, standing and walking and occasionally bending, stooping, squatting, and lifting to perform various responsibilities of the position. Requires repetitive motion with hands and fingers such as dialing and keyboarding. Must be able to present information to others and work under stress.

POSITION DESCRIPTION

  • JOB TITLE: Accounts Payable & Capital Credits Accountant
  • Department: Accouting
  • Location: Bamberg, SC
  • Reports To: VP of Finance and Accounting
  • Position Function: Responsible for processing and managing all aspects of accounts payable function, ensuring accuracy and compliance with company policies and accounting standards. Prepares invoices, and other records so that the Cooperative vendors are paid in a timely manner. Administers the Cooperative capital credits program.

Essential Functions:

  1. Assists with auditing records, preparing reports, and entering data into the computer while maintaining confidentiality of the information to insure necessary documentation of changes are recorded.
  2. Compiles and prepares specialized and routine reports using computer software or database management systems.
  3. Compiles and processes accounts payable.
  4. Maintains accounts payable files and records.
  5. Maintains the Capital Credits Program for the Cooperative.
  6. Maintains a professional demeanor as a representative of the Cooperative.
  7. Maintains a clean and orderly workplace whether on company property or in a company vehicle.
  8. Attends and participates in safety meetings and training and observes to ensure that good safety and work practices are followed.
  9. Attends or participates in Annual Meeting of members, as assigned.
  10. Communicates, using equipment provided by the cooperative in accordance with FCC regulations, company regulations and policy.
  11. Performs other duties as assigned, including the replacement of other personnel in their positions for short periods of time, as required.

THIS POSITION DESCRIPTION IS NOT INTENDED TO BE ALL-INCLUSIVE; OTHER JOB
RESPONSIBILITIES MAY BE REQUIRED AS ASSIGNED.

THE COOPERATIVE RESERVES THE RIGHT TO REVISE OR CHANGE JOB DUTIES AS THE
NEED ARISES. MANAGEMENT RESERVES THE RIGHT TO CHANGE POSITION DESCRIPTIONS,
JOB DUTIES AND WORKING SCHEDULES AS NEEDED.

THIS POSITION DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR
IMPLIED CONTRACT OF EMPLOYMENT.

PERFFORMANCE STANDARDS

  1. Assists with maintaining and auditing records, preparing reports, and entering data into the computer while maintaining confidentiality of the information to insure necessary documentation of changes are recorded.
  2. Compiles and prepares specialized and routine reports using computer software or database management systems.
  3. Compiles and processes accounts payable.
    1. Reviews, codes and processes accounts payable requests.
    2. Processes and distributes accounts payable checks.
    3. Handles inquiries from vendors.
    4. Summarizes amounts due for employee purchases and submits to Human Resources to process payments via payroll deduction and to the General Accountant for their records.
    5. Prepares and distributes annual 1099 forms for vendors and Trustees after year end and files with the Internal Revenue Service and with the state of South Carolina.
    6. Sends appropriate correspondence to vendors to maintain updated W-9 forms on file.
    7. Closes accounts payable on a monthly basis, reviews, corrects and distributes reports.
    8. Prepares all reconciliation and year-end work pertaining to accounts payable.
    9. Provides assistance to auditors, as requested.
  4. Maintains accounts payable files and records.
    1. Maintains a paid bill file of all accounts payable invoices and checks.
    2. Maintains an updated file of all special equipment purchases.
    3. Keeps a separate file on each substation and places copies of all invoices with materials related to that substation in the particular file.
    4. Maintains a separate file of all fuel purchases in order for the Cooperative’s fuel tax refund to be calculated.
    5. Scans documents through the optical scanner into the imaging system and verifies that the documents were scanned successfully.
  5. Maintains the Capital Credits Program for the Cooperative.
    1. Updates consumer information as received.
    2. Processes requests for payments for estates of deceased members and ensures all necessary paperwork has been received.
    3. Enters data into computer database runs reports.
    4. Issues capital credit checks.
    5. Files completed paperwork in appropriate file.
    6. Enters margin percentage into computer and updates members capital credit balances.
  6. Maintains a professional demeanor as a representative of the Cooperative.
    1. Deals with customers in a professional, friendly and courteous manner.
    2. Maintains positive customer relations.
  7.  Maintains a clean and orderly workplace whether on company property or in a company vehicle.
       a. Keeps work area in a clean and orderly manner
       b. Keeps vehicle clean and free of cans and paper
 8. Attends and participates in safety meetings and training and observes to ensure that good safety and work practices are                   followed.
       a. Maintains familiarity with all laws and regulations pertaining to job training and safety.
       b. Maintains a current knowledge of first aid/CPR and renews certification in a timely manner .
       c. Attends training sessions and safety meetings as requested.
  9. Attends or participates in Annual Meeting of Members, as assigned.
 10. Communicates using equipment provided by the cooperative, in accordance with FCC
       regulations, company regulations and policy.
       a. Utilizes the cooperatives telephone, paging, radio and message system in the most proficient manner.
       b. Responds when called in a timely manner.
       c. Speaks slowly and clearly when using communication equipment.
 11. Performs other duties as assigned, including the replacement of other personnel for short
       periods of time as required.
Apply Now

Need help? Call us at 1-800-433-3292 or email info@edistoelectric.com

Edisto Electric Cooperative, Inc., Your Touchstone Energy Cooperative®, is a member-owned rural electric cooperative headquartered in Bamberg, South Carolina.

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