PAY BILL

Vice President of Finance

POSITION SPECIFICATION

  • JOB TITLE: Vice President of Finance
  • FLSA STATUS: This position is non-exempt under the provisions of the Fair Labor Standards Act in relation to wage and hour regulations
  • EDUCATION: Bachelor’s Degree in finance and accounting, business administration, or closely related curriculum required. A master’s degree and/or CPA certification is preferred but not required.
  • EXPERIENCE: A minimum of eight years of increasingly responsible finance, accounting and managerial experience required. Experience in utility accounting procedures and operations is desired. An exceptional educational background may be considered for a portion of the experience requirements.
  • KNOWLEDGE: Must possess an effective working knowledge of generally accepted accounting principles, including cost accounting, budgeting, and auditing. Must have basic knowledge of financial matters, including investment trends. Must maintain a current knowledge of changing industry and economic trends. Should have an adequate knowledge of the operation of the Cooperative, public relations, administration, the rural electric program and the Cooperative’s policies and objectives. Must have thorough knowledge of first aid and CPR or be able to obtain certification within 90 days of employment. Must be willing to attend courses and training relating to his/her work area.
  • ABILITIES AND SKILLS: Must possess the skills to establish and maintain effective working relationships with the President/CEO, public, members, employees, businesses, etc. Must have the ability to communicate clearly and accurately. Must be able to supervise and motivate personnel. Must be able to develop plans, programs, budgets, procedures, and reports in assigned areas of responsibility and identify and achieve measurable performance criteria. Must have a valid South Carolina Driver’s license.
  • WORKING CONDITIONS: Most of the normal duties will be performed inside in a climate controlled office. The noise level is low and the work area is not crowded. Overtime may be required to complete duties. Assistance will be expected during major outages.
  • PHYSICAL/MENTAL REQUIREMENTS: Job requires frequent sitting, standing and walking, bending, stooping, squatting, and lifting to perform various responsibilities of the position. Requires repetitive motion with hands and fingers such as dialing and keyboarding. Will involve interaction with other employees and/or the public with frequent interruptions.

POSITION DESCRIPTION

  • JOB TITLE: Vice President of Finance
  • Department: Finance and Administration
  • Location: Bamberg, SC
  • Reports To: President \ CEO
  • Position Function: To manage and direct the daily finance and administrative duties of the cooperative in a manner that advances the finance position of the Cooperative and promotes the strategic positions of the President/CEO and the Board of Directors.

Essential Functions:

  1. Directs all financial management functions of the Cooperative.
  2. Manages, directs, and coordinates the accounting and network administration department and activities.
  3. Participates in departmental and safety meetings to develop future plans, confer on mutual problems and exchange information.
  4. Ensures proper completion of all relevant documents.
  5. Directs and supervises personnel involved in the billing, accounting and network administration of the system.
  6. Works as a team member with the President / CEO and other staff to develop methods to provide effective, efficient daily operations.
  7. Assists with the selection, training, and development of subordinate staff.
  8. Maintains a clean and orderly workplace whether on company property, in vehicles or at job sites.
  9. Attends or participates in Annual Meeting of members, as assigned.
  10. Communicates, using equipment provided by the cooperative in accordance with FCC regulations, company regulations and policy.
  11. Performs other duties as assigned.

THIS POSITION DESCRIPTION IS NOT INTENDED TO BE ALL-INCLUSIVE; OTHER JOB
RESPONSIBILITIES MAY BE REQUIRED AS ASSIGNED.

THE COOPERATIVE RESERVES THE RIGHT TO REVISE OR CHANGE JOB DUTIES AS THE
NEED ARISES. MANAGEMENT RESERVES THE RIGHT TO CHANGE POSITION DESCRIPTIONS,
JOB DUTIES AND WORKING SCHEDULES AS NEEDED.

THIS POSITION DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR
IMPLIED CONTRACT OF EMPLOYMENT.

PERFFORMANCE STANDARDS

  1. Directs all financial management functions of the Cooperative.
    1. Makes recommendations regarding improvement opportunities, cost savings, etc.
    2. Oversees or prepares all required external reports, filings, and data submissions to governmental agencies, associations and regulatory entities.
    3. Assists and directs the preparation of budget and projections as needed.
    4. Assists staff members regarding financial performance of perspective departments.
    5. Coordinates, interprets and directs accounting and office administration policies and insures they conform with laws and regulations.
    6. Prepares studies, analysis, special records and reports for the President/CEO or other staff.
    7. Assists the President/CEO and other staff in preparing rate studies when required.
    8. Coordinates the annual audit by the independent auditing firm and ensures all necessary information is provided to him/her.
    9. Reviews the completed audit report and consults with the auditors to determine areas requiring corrective action.
    10. Coordinates the Cooperative’s general ledger accounting system and the preparation of financial and tax reports.
    11. Invests surplus funds in approved investment accounts which will maximize the value of Cooperative revenue.
    12. Defers the expenditure of funds, until the Cooperative reaches a favorable cash flow position.
    13. Access Treasury Navigator Website to review transactions affecting bank accounts, print transactions in Electronic Funds accounts for billing to post, review Positive Pay items and reject or approve for payment.
    14. Determine if excess funds are available to invest in short-term investments needed for paying the monthly Central power bill and any monthly or quarterly RUS or CFC principal and interest invoices.
  2. Manages, directs and coordinates the billing, accounting and system administration departments and activities.
    1. Oversees the preparation of consumer retail bills for electric and other services.
    2. Reviews delinquent accounts with recommendations for write-offs.
    3. Signs General Fund, Payroll and Capital Credit checks along with the President / CEO.
    4. Reviews periodically all accounting activities and maintains internal controls.
    5. Directs and/or supervises the preparation of consumer bills, application of rate schedules, verification of calculations, penalties, payments, etc.
    6. Directs timely and accurate preparation of RUS, tax, usage and other reports that are required of the cooperative
    7. Enters A/P, Capital Credit, and Refund checks issued into South State Bank Treasury Navigator Website Positive Pay.
    8. Reviews billing files and enter data into spreadsheets.
    9. Downloads Central Electric power bill files into network.
    10. Prepares industrial billing statements and sends information to billing.
    11. Reviews revenue and power cost information, estimates monthly and yearly margins, reports to President / CEO recommending any changes to WPCA to be billed.
    12. Reviews Statement of Operations and Balance Sheet by account and reports to President / CEO.
    13. Pays Central Electric power bill and RUS or CFC principal and interest invoices.
    14. Recommends Capital Credit General Retirement amount to President / CEO. Processes Capital Credit General Retirement, sends file to Arista for check printing and mailing.
    15. Reviews unclaimed property checks, enters data into software to report to SC Treasurer’s Office.
    16. Audits physical inventory in all locations with auditors. Reconciles physical inventory and reports results to President / CEO.
    17. Prepares unbilled revenue report and journal entry.
    18. Reports and pays all franchise fees.
    19. Assists auditors with Form 990 preparation and reviews when completed.
    20. Assists General Accountant with Form 7 preparation and reviews when completed.
    21. Prepares, mails, and pays SC CL-4.
    22. Prepares and mails SC PT-420 & PT-427.
    23. Assists in audit of Edisto Electric Cooperative Carefund.
    24. Maintains appropriate registration with SC Secretary of State for charitable organizations.
  3. Participates in departmental and safety meetings to develop future plans, confer on mutual problems and exchange information.
    1. Maintains familiarity with all laws and regulations pertaining to job training and safety.
    2. Maintains a current knowledge of first aid and renews certification in a timely manner.
    3. Attends and ensures employees attend training sessions as required.
    4. Monitors employees to ensure they are abiding by all safety rules, practices, and standards and performing all duties and tasks in a safe manner.
  4. Ensures proper completion of all relevant documents.
    1. Checks time sheets daily for proper time charged and account numbers.
    2. Completes accident reports on an as needed basis.
    3. Verifies invoices and damage reports daily.
    4. Approves employee time off requests and turns in to payroll with the employee time sheets.
  5. Directs and supervises personnel involved in the billing, accounting and network administration of the system.
    1. Approves vacation, sick leave and overtime for departmental personnel and identifies any problem areas.
    2. Listens to and attempts to resolve employee problems and complaints and refers to Human Resources and/or the President / CEO if a solution cannot be reached.
    3. Remains alert to conduct that raises a reasonable suspicion that an employee is using or is under the influence of alcohol or controlled substances while on duty or otherwise performing cooperative business.
    4. Administers discipline and takes corrective action if needed.
    5. Recommends compensation increases for direct reports.
    6. Notifies the Human Resources Department whenever an employee’s absence possibly falls under FMLA.
    7. Coaches and counsels department employees on performance and personnel issues to improve production and employee morale.
  6. Works as a team member with the President / CEO and other staff to develop methods to provide effective, efficient daily operations.
    1. Keeps the President / CEO informed of departmental achievements and challenges.
    2. Works with other departments on matters involving accounting, network administration and collections.
    3. Recommends and implements improvement suggestions relating to department performance.
  7. Assists with the selection, training, and development of subordinate staff.
    1. Abides by all corporate policies and procedures in all aspects of employment, (hiring, and selection, promotion, training, termination); appropriately document actions.
    2. Identifies staff training needs and recommends training sources. Coaches and directs learning through direct involvement and reinforcement.
    3. Analyzes daily workload and schedules.
    4. Monitors performance and conducts performance planning and review session consistent with established time frames and guidelines.
    5. Ensures fair and consistent treatment of departmental employees.
  8. Maintains a clean and orderly work place whether on company property, in vehicles or at job sites.
    1. Keeps work area in a clean and orderly manner.
    2. Maintains vehicle and keeps it clean, neat and in good working condition.
  9. Attends or participates in Annual Meeting of members, as assigned.
  10. Communicates, using equipment provided by the cooperative in accordance with FCC regulations, company regulations and policy.
    1. Responds when called in a timely manner.
    2. Speaks slowly and clearly on the radio.
    3. Monitors employee two-way radio communications to ensure for courtesy and professionalism.
  11. Performs other duties as assigned.
Apply Now

Need help? Call us at 1-800-433-3292 or email info@edistoelectric.com

Edisto Electric Cooperative, Inc., Your Touchstone Energy Cooperative®, is a member-owned rural electric cooperative headquartered in Bamberg, South Carolina.

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